Why aren't my apps working as they should?

In order for SweetHawk apps that are installed on your Zendesk account to work properly, they need to be able to talk to the SweetHawk servers and vice versa, SweetHawk servers need to be able to talk to your instance of Zendesk.

So if things aren't working as they should then there may be an issue with how the apps communicate.

Some of the many symptoms that server communication has been impeded might be:

  • The app appears correctly in the sidebar, top bar and/or in the admin panel but...
    • All apps: You're not receiving popup notifications
    • Tasks: Solving a sub-ticket doesn't automatically mark it as completed in the parent ticket.
    • Deadline/Due Time: The deadline_now or due_now tag isn't being added to the ticket when the deadline hits.
    • Calendar: The calendar 'event_started' tag isn't being added when an event starts.
    • Approvals: When an approval is granted, it's not posting it in the comment stream of the ticket.
    • etc.

Fixing the problem

Suggestion 1: Deauthorize and Reauthorize the REST API

The first thing you can do is to disable and re-enable API authorisation making sure the when you do this that you're logged in as a Zendesk administrator. To do this:

  1. Click on the app's icon in the left-hand bar
  2. Depending on the app you may need to either go to the Admin tab or the Settings tab.
  3. Click 'Deauthorize REST API', the page will refresh
  4. Click 'Authorize API' and follow the Zendesk prompts to grant access to SweetHawk apps.

SweetHawk__-_Agent.png

A refresh of the Zendesk browser tab may be required once this has been completed. At this point, you should test to see if the problem has been resolved.

Side note: The most common reason why this might be required is that the Zenesk administrator who authorized the app in the first place has had their Zendesk account access changed to sub-administrator access.

 

Suggestion 2: Disabling and re-enabling the app
(IMPORTANT: Do not uninstall as this could cause you to lose data)

When you install a SweetHawk app, part of the installation process is to create special triggers that are linked to the app. These triggers are there to allow your Zendesk to talk to our servers so that our servers know what and when to do stuff to your account (like showing a popup notification or adding a tag to a ticket at the right time). If you disable one of these triggers, then our servers no longer get sent the information they need to be able to do those things.

Here's a list of the special triggers for each app that uses them:

Tasks: "App - Tasks - Update parent task" & "App - Tasks - Setup task list"
Calendar: "App - Calendar - Update app server"
Approvals: "App - Approvals - Update app server"
Deadline: "Update deadline"
Due Time: "App - Due Time - Update app server"
Survey: "App - Survey - Set requester token" & "App - Survey - Clear survey data"

You can check that the right trigger(s) exist by looking through your list of active triggers.

The funny thing about these triggers is that while Zendesk allows you to de-activate them, Zendesk does not allow you to re-activate them which can create a bit of a situation. The good news is that there is still a simple enough solution, that is to deactivate and reactivate the app. The act of doing this kicks Zendesk back into gear and makes the special triggers active again (even if they've been deactivated).

To deactivate an app click on the cog in the main bar on the left, then under 'APPS' click on 'Manage' and finally, right click on the app in question and flick the switch to disable it like this:

SweetHawk__-_Agent.png

Wait 10 seconds before re-enabling it using the same switch.

IMPORTANT: Do not uninstall the app. This is completely different from disabling an app and doing this could cause you to lose data.

Once the app has been re-enabled, refresh your browser and then test your app to make sure the problem is resolved. 

 

Side note: If you're needing to find out which of the administrators on your account disabled these triggers so that you can tell them not to do this again, you can find this in your audit log that you can access here:

SweetHawk__-_Agent.png

Accounts on plans <Enterprise do not have access to the audit log. 

 

If you're still having trouble after trying both of the above suggestions email support@sweethawk.co and we can help with further trouble shooting.

 

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